Just as in marketing where brands aim to be the first that consumers think of in a given category, in procurement, suppliers that rank high will establish top-of-mind awareness will be more memorable among evaluators.
SQ/SSQ Procurement Bid Writing
Standing Out in Standard Selection Questionnaires
The effectiveness of an SQ questionnaire submission often lies in its clarity, relevance, and authenticity
In line with fairness and transparency principles, if a procurement process states certain minimum standards and a supplier meets those standards, they must be invited to the next stage, to ensure fairness and uniformity in the procurement process.
However, even within a standardised format, there’s room for differentiation and showcasing unique attributes.
Key Areas for Supplier Selection
1. Minimum Requirements
Meet eligibility criteria, confirming suitability to participate.
2. Compliance
Align with specified standards, regulations and guidelines.
3. Past Experience
Showcase a track record of relevant projects or tasks completed, underlining capability and reliability.
4. Financial Standing
Convey financial stability, highlight your organisation’s capacity to manage the proposed project.
5. Technical Ability
Detail your technical competencies, skills, and any specific resources crucial to the project.
6. Quality Assurance
Outline any certifications, standards, or processes that ensure the quality of your work.
7. Risk Management
Address potential project risks and your strategies for mitigation.
8. Social Value
Highlight contributions to societal well-being, such as sustainability or community initiatives.
9. References
Supply testimonials or references from past clients, corroborating your claims of competence and success.
Ranking higher as a shortlisted supplier
‘Suppliers who rank higher are more memorable to procuring parties’, this holds merit both from a psychological and practical standpoint.
In scenarios where the final award involves further negotiations on terms, pricing, or scope, being ranked at the top can give suppliers a better negotiating position. They're seen as the preferred choice, and that recognition can offer leverage.
A high-ranking submission is likely discussed more frequently among decision-makers, leading to better recall in future procurement exercises. If a supplier's proposal addressed a unique challenge or showcased an innovative solution, it stands out and becomes memorable.
Procuring parties can associate high-ranking suppliers with certain positive attributes like quality, innovation, or value-for-money. Once a positive association is established, it tends to stick, especially if reinforced by subsequent high-ranking submissions.
Suppliers who rank at the top will be involved in more advanced stages of the procurement process, such as interviews, presentations, or site visits. This direct engagement makes them more memorable, as it adds a personal touch to the relationship.
High-ranking suppliers often receive more detailed feedback, allowing them to fine-tune subsequent proposals even further, potentially leading to a virtuous cycle of continuous improvement and high rankings.
Even if a supplier doesn't win the contract, being ranked among the top suppliers can enhance their reputation in the industry and lead to more opportunities in the future.
Page Contents
Quick Tips & Information
Procurement: SQs Vs PQQ's
The Standard Selection Questionnaire (SQ/SSQ) was brought in to replace the Pre-Qualification Questionnaire (PQQ) in UK public procurement for a more streamlined process. With an aim to make public tendering more accessible to SMEs.
HydeBids are professional writers of bids, tender requests for contracts, CCS framework bids and funding applications e.g.
- CCS Frameworks (Plus Free Search)
- RFP Bid Writing (Request For Proposal)
- Financial & Technical Requests
- Single Stage Tendering
- Two Stage Tendering
- PQQ Bid Writing (Pre-qualification Questionnaire)
- ITT Bid Writing (Invitation To Tender)
- SQ or SSQ Bid Writing (Selection Questionnaire)
- Government Grants & Funding Bids, Requests or Applications
Competitive Advantages of Professional Bid Writing
1. Distinctive Competitive Edge
Your SQ needs to set you apart, our process helps to accentuate your unique attributes and contributions. This combines a varied set of approaches, which are briefly covered throughout this page.
2. Compliance with Self-Certification
One of the highlights of the SQ process is the ability for suppliers to self-certify their compliance with specific criteria. This allows you to declare compliance proactively, without furnishing proof until you are shortlisted. Our team provides comprehensive guidance on self-certification, ensuring you understand its implications and the requisite documentation needed if you progress to subsequent stages.
3. Efficiency in the face of tight deadlines
The streamlined SQ process can result in tighter submission deadlines. Our bid writing services excel in swift and efficient information gathering, writing, and reviewing. Accustomed to operating under pressure, we guarantee timely, high-quality submissions for the agreed deadline.
4. Expertise in responding to rapid procurement challenges:
The SQ process often requires suppliers to address both the SQ (Selection Questionnaire) and RFP (Request for Proposals) either simultaneously or back-to-back. Proficient in tackling such high-speed demands, our team provides a unified strategy while ensuring consistent communication for precise alignment.
5. Resolving evaluator ambiguity
Clarity is paramount. Our approach ensures there are no ambiguities or chances for misinterpretation, leading to a fair and accurate assessment of your submission.
Significant scope to differentiate your submission
Detailed Responses: While the questions may be standardised, detailed, specific, and concise responses can make a difference. Instead of providing generic answers, delve deep into the specifics of your capabilities, past experiences, and achievements.
Evidence & Case Studies: Wherever permissible, incorporate relevant evidence or brief case studies that demonstrate your expertise or successful past projects. Real-world examples can solidify your claims and provide tangible evidence of your capabilities.
Clarity and Coherence: Writing in a clear, structured, and logical manner can make your responses stand out. Avoid jargon unless it’s industry-specific and necessary.
Tailored Responses: Every procurement opportunity will have its unique set of requirements and goals. Tailoring your responses to align closely with these, rather than providing generic or templated answers, can demonstrate a deeper understanding and commitment.
Value Proposition: Highlight how your offering provides exceptional value, not just in terms of cost but also in quality, efficiency, innovation, or other relevant metrics. Discuss any proprietary methodologies, tools, or technologies that could bring added value to the contract.
Testimonials & References: If the SQ allows, consider adding testimonials or references from past clients or collaborators. These serve as third-party validations of your claims.
Continuous Improvement: Mention any ongoing training, certifications, or process improvements that are in place within your organisation. This can show a commitment to growth and adaptability.
Social Value & Ethics: Especially for public sector contracts, emphasise any contributions to social value, such as sustainable practices, community initiatives, or diversity and inclusion efforts. This can differentiate you from competitors focusing solely on commercial factors.
Risk Management: Address any potential risks associated with the contract and detail your strategies for managing them. This proactive approach can set you apart.