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RFP Bid Writing & Support Services

Aligning responses with evaluation criteria, enhancing bid quality and maximising scoring potential.

Our RFP bid writing and bid consultancy services ensure your bids are well-aligned with client requirements, creating strong proposals from complex RFP documents. The success of competitive contract bidding and winning bids depends on making your bids stand out and hitting deadlines.

HydeBids bring the required expertise to the table, helping you present your bids effectively and win contracts. Our bid support services provide guidance throughout the tender process by aligning responses with evaluation criteria, enhancing bid quality and maximising scoring potential.

Win RFP Contracts: A Competitive Edge

How professional bid support services can make RFP bids more competitive.

We’ll manage and oversee the entire RFP process, from managing timescales to providing clarity on specifications, interpreting evaluation criteria, and writing compelling tender responses. Lets start to explore how bid support services can give you a competitive advantage.

Tender Timescales

Time saving bid support services ensure you meet tender deadlines by establishing clear timelines and milestones for each stage of the bidding process. Bid Management and bid support services combine to streamline workflows, allocate tasks effectively, and keep everyone on track. Our expertise allows for realistic scheduling, avoiding last-minute rushes and ensuring that your bid is submitted on time.

Bid Clarifications

Clarity is key in the RFP process, and our bid consultancy services excel in ensuring that everyone is on the same page, and fully understand the tender requirements outlined in the RFP. An expert RFP document review will identify any ambiguities or uncertainties based on your value proposition; to provide critical clarifications from the issuing authority when needed. By obtaining comprehensive information early on clarifies the bid proposal request, leading to more accurate and targeted bid writing responses, reducing the risk of misunderstandings and enhancing the competitiveness of your bid.

Contract Information for Suppliers/Specification

Our bid support services simplify the process of deciphering contract information and specifications provided in the RFP. As experienced bid consultants we can interpret complex contractual terms, identify potential risks, and propose bid management strategies to mitigate them. We ensure that your bid proposal aligns with the client’s requirements, highlighting your value proposition and how your solution meets or exceeds the specified criteria. By presenting a thorough understanding of the contract and specifications, bid support services enhance the credibility of your bid to increase its competitiveness.

Evaluation Criteria/Model & Selection Scoring Criteria

Understanding the evaluation model and scoring criteria is essential for writing a winning bid. We thoroughly analyse the evaluation model provided in the RFP, identify key scoring and evaluation criteria to address the clients request directly and comprehensively. We leverage our expertise as professional bid writers to align your bid with the client’s priorities, highlighting unique selling points and demonstrating added value. By strategically positioning your value proposition and solution within the evaluation framework, bid support services significantly increase your chances of success by making your bid more competitive.

Request For Proposal (RFP) Bid Writing

Aligning tender with tenderer to showcase your strengths and differentiate your bid from competitors, we collaborate closely with stakeholders to develop professional bid writing responses to RFP questions. Our bid writing and tender consultancy provides valuable insights into client preferences and industry trends, ensuring that your responses resonate with the target audience. We’ll manage your bid and oversee the entire process, ensuring consistency, coherence, and adherence to guidelines. Together, we improve the quality of your RFP responses, to make your bid stand out and give you a competitive edge.

RFP Process: Example Sections with Questions

Overview of the RFP process and its significance in soliciting bids for a contract.

1. Company Introduction/Contracting Authority

Brief background of the company issuing the RFP or the contracting authority.

2. Contract Timescale/Timeline

  • Contract Notice: Includes date posted, date available, and avenues for seeking clarifications or requesting documents.
  • Bidding: Specifies closing date for bid submissions, opportunities for demonstrations, and further clarifications.
  • Contract Award Notice: Outlines communication regarding unsuccessful and successful bidders, as well as the contract completion and bid validity period.

3. Disqualification/Grounds for Exclusion

Criteria and conditions under which bids may be disqualified or grounds for exclusion from the bidding process.

4. Project Objectives/Contract Information for Suppliers/Specification

Detailed specifications including aims, objectives, needs assessment, goals & metrics, budget, implementation approach/phases, scope of work/deliverables, requirements such as service level agreements, key performance indicators, onboarding & training, demonstrations & due-diligence, contract term, payment & invoicing, and terms & conditions.

5. Evaluation Criteria/Model & Scoring Criteria

Information on how bids will be evaluated including the use of questionnaires (e.g. RFP Questions, Selection Questionnaire – SQ, Pre-Qualification Questionnaire – PQQ), selection scoring criteria, pass & fail criteria (mandatory/discretionary questions), evaluation criteria for award scoring, and consideration of pricing along with non-price elements.

6. RFP Response Questions/Selection Questionnaires

Guidance for completing the RFP response including sections on:

  • About Your Organisation: Relevance and alignment with the tender.
  • Case Studies: Demonstrating relevant experience and capabilities through comparable projects.
  • Showcasing People: Highlighting relevant experience and skills of team members.
  • Methodology based on Needs Analysis: Outlining project stages, approaches, stakeholder engagement, outputs, and timescales.
  • Pricing Schedule: Providing a structured breakdown of pricing.

7. Appendix/Glossary of Terms

Additional information or definitions of terms used throughout the RFP document.

Page Contents

Quick Tips & Information

RFP Q&A

Q: What is an RFP?
A: An RFP, or Request for Proposal, is a formal document issued by an organisation seeking bids from potential suppliers or service providers to fulfill a specific project or contract.
Q: How do you qualify for an RFP?
A: To qualify for an RFP, businesses typically need to meet certain criteria outlined by the issuing organisation. This could include factors such as relevant experience, financial stability, and the capacity to deliver on the requirements specified in the RFP.
Q: What are the 5 steps in an RFP?
A: The typical steps in an RFP process include:

  1. Issuance of the RFP
  2. Bidder submissions
  3. Evaluation of proposals
  4. Negotiation (if needed)
  5. Contract award

Q: Is an RFP part of the tender process?
A: Yes, an RFP is a type of tender process. It is specifically used when the procuring organisation seeks detailed proposals and solutions from potential vendors, often for complex projects or services.
Q: What is included in an RFP?
A: An effective RFP should include clear project objectives, scope of work, evaluation criteria, submission guidelines, deadlines, and any other relevant information necessary for potential bidders to prepare comprehensive proposals.

HydeBids are professional writers of bids, tender requests for contracts, CCS framework bids and funding applications e.g.

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